Terms of Use/Privacy Policy

Thank you for visiting the Electronic Signatures and Records Association (ESRA) website and reviewing our privacy policy. Here is how we handle information about your visit to our website:

Information We Collect and Our Use and Disclosure Policies

If you do nothing during your visit but browse through the website, read pages, or download information, we will gather and store certain information about your visit automatically. This information does not identify you personally. We automatically collect and store the following information about your visit:

  • The Internet domain (for example, “xcompany.com” if you use a private Internet access account, or “yourschool.edu” if you connect from a university’s domain) and IP address (an IP address is a number that is automatically assigned to your computer whenever you are surfing the Web) from which you access our website;
  • The type of browser and operating system used to access our site;
  • The date and time you access our site;
  • The pages you visit; and
  • If you linked to the ESRA website from another website, the address of that website.

ESRA and its vendors may use this information (passive visit information) to help us make our site more useful to visitors – for example, to learn about the number of visitors to our site and the types of technology our visitors use. No passive visit information is ever shared or sold to a third party for its use.

Throughout the website there may be forms to request information, products, and services, such as signing up for an e-mail based newsletter or to purchase products from ESRA. These forms typically ask for contact information (such as your phone, address or e-mail address), financial information (such as your credit card numbers), and demographic information (for example, company product categories, areas of interest, location, etc.) Information from these forms is used to send the products, promotional materials and/or membership information that you request or purchase.

We also may use your contact information to provide you with information about ESRA, its activities, or products or services offered by or through ERSA. No personal information is ever shared or sold to a third party for its use; however, we may disclose personally identifiable information about you to third parties in limited circumstances, including: 1) with your consent; or 2) when such disclosure is permitted or required by law (such as pursuant to a subpoena or other judicial or administrative order).

Links to Other Sites

Our website contains links to other sites. ESRA is not responsible for the policies or actions of such websites. Inclusion of links to an outside website, whether in an advertisement or content area of ESRA’s website, is not an endorsement of the website or a guarantee that the information it contains is accurate.

Public Forums

This website may make list servers and web forums available to its users. Any information that is disclosed in these areas becomes public information, and you should exercise caution when deciding to disclose personal or business information. ESRA makes no representations regarding the confidentiality of any information disclosed in such public areas.


This site uses physical, technical and administrative safeguards to protect information collected online. The use of these security measures is not a guarantee that information supplied over the Internet will not be intercepted.

Refunds and Cancellations

For refunds or cancellations, please contact Electronic Signatures and Records Association (ESRA) at 800-560-ESRA or via e-mail: esra@esignrecords.org

Shipping and Confirmations

All registration and dues confirmations will be sent via email within twenty four hours.

Choice/Opt-Out or Corrections/Updates

Users of our website have the opportunity to opt-out of receiving ESRA communications (other than communications related to information, products or services requested by you) from us. If you no longer wish to receive such communications or need to change or modify information previously provided, you may contact ESRA as outlined below in the “Contact Us” section.

Change in Terms of Privacy

ESRA reserves the right to alter its privacy policies. Any changes to the policy will be posted on this page and will be effective upon posting. Accessing the ESRA website on or after the date that an updated privacy policy is posted constitutes acceptance of and agreement to the terms of the updated privacy policy.

This website is controlled and operated by ESRA from its offices within the United States. ESRA makes no representations that materials, information, or content available on or through this website are appropriate or available for use in other locations, and access to them from territories where such materials, information, or content are illegal is prohibited. Those who choose to access this website from other locations do so on their own volition and are responsible for compliance with applicable local laws.

Contact Us

If you have any questions about this privacy statement, you may contact Electronic Signatures and Records Association (ESRA) by using the contact information here.

P.O. Box 96503-33850
Washington, DC 20090-6503

© Copyright ESRA 2009. All rights reserved.
No reproduction, distribution, or transmission of the copyrighted materials posted on this website is permitted without the prior written permission of the ESRA.