Digital Signatures in Use in North Carolina Government Reply

North Carolina State Government is stepping into the digital landscape with Digital Signatures. In the 2011 session, the General Assembly authorized the Office of State controller the task of planning, developing, and implementing “a coordinated enterprise electronic forms and digital signatures.[1] The State Controller’s office convened a workgroup and in August 2012, the state entered an agreement with DocuSign© to provide digital signature capabilities and services to the State of North Carolina.

I was fortunate to serve on this work group and represented the overall “public records” piece including the retention and disposition of such digitally signed documents. As a follow up, the Department of Cultural Resources is crafting a policy document regarding digital signatures from a records management perspective—where to store, what do you have to maintain, what do you need to provide in a public records request, and do digital signatures last forever in the digital world.

The State Controller’s office has two small pilot projects, one involving travel reimbursement and the other with the Department of Justice to develop the workflow and begin implementation. On October 30, OSC will hold an E-Commerce Conference at the McKimmon Center in Raleigh to kick off this initiative. Docusign© will be there and will be discussing how their product works. For more information or to register, please visit http://www.zoomerang.com/Survey/WEB22GK9SJST6Y and register by Oct. 15.

The State Archives of North Carolina will have a policy document about digital signatures and their validity as well as a “how to” document by October 30. We look forward to working with agencies as they move into a new way of doing business.

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[1] 2011-145, House Bill 200 6A.18, effective October 1, 2011

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ESRA sends Public Policy letter to WA Senate Judiciary Committee on January 18, 2012 Reply

On January 18, 2012, ESRA sent a letter to the Washington Senate Judiciary Committee, arguing in favor of uniform national rules regarding electronic signatures and records to promote the advancement of electronic commerce.

Please find an excerpt of the letter below.

Re:  The Washington Uniform Electronic Transactions Act (S.B. 6069)

Dear Senator:

The Electronic Signature and Records Association and the companies it represents are dedicated to working to ensure that electronic commerce continues to revolutionize the availability and delivery of commercial, financial and government services. We are writing to urge the Washington legislature to consider replacing Washington’s Electronic Authentication Act (“WEAA”) with the official text of the Uniform Electronic Transactions Act (“UETA”) as adopted and approved by the July 1999 National Conference of Commissioners on Uniform State Law (“NCCUSL”). Such a change or clarification would ensure national uniformity for the use and acceptance of electronic signatures and records and would enable the expansion and availability of electronic commerce to constituents, consumers and businesses in Washington.

You may access the full letter here.