The White House orders change from paper to electronic records Reply

It’s good news for the future of electronic records and for the environment. Last Friday, August 24th, the Obama administration issued a Memo ordering Federal Agencies to “eliminate paper and use electronic recordkeeping” in handling classified and unclassified records. Agencies must also prove “compliance with Federal Records Management Statutes and Regulations.”

In an attempt to promote higher transparency, efficiency, and accountability, as well as reduce costs, Agencies have until 2019, or less than seven years to ensue the necessary technology and process transformations. Email records will need to be managed in a system that supports litigation requirements and has the ability to “identify, retrieve, and retain the records for as long as they are needed.” In addition, proper training needs to be provided to records management employees.

This is no easy task given not only the costly technology investment that needs to be undertaken but also the need to better understand the applicability and flexibility around electronic records laws, which would enable the ease of implementations by each Agency.

To learn more about how organizations and the public can get involved in improving electronic records, register for the upcoming Electronic Signature and Records Association Annual Conference on November 14 and 15 in Washington DC or contact us at esra@esignrecords.org.

Continue the conversation with us on Twitter @esignrecords.org.

By Vitoriana Morais, ESRA Communications Director

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